Job Description
We are seeking a highly organized and professional Weekend Receptionist to join our growing team in Kansas City. This role is perfect for an individual who excels in data entry and thrives in a fast-paced administrative environment. You will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while maintaining accurate digital records.
In this position, you will manage the front desk operations on Saturdays and Sundays, handle incoming communications, and perform essential data management tasks. If you are looking for a stable, full-time-equivalent role with weekend hours, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage the reception area, and answer multi-line telephone systems professionally.
- Data Entry & Administration: Accurately input, update, and maintain client and employee information in our database systems.
- Mail & Communication: Sort and distribute incoming mail, packages, and emails promptly to the appropriate departments.
- Scheduling Support: Assist with booking appointments and managing calendars for the office staff.
- Document Management: Scan, file, and organize physical and digital documents to ensure efficient retrieval.
- Inventory Control: Monitor office supplies and place orders as needed to ensure operations run smoothly.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Data Entry Skills: Proven proficiency with data entry, typing speed of at least 45 WPM, and high accuracy.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Excel, Word, Outlook) and have experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Availability: Must be available to work weekends (Saturday and Sunday) on a recurring basis.
- Education: High school diploma or GED required.