Job Description
Join a Leading Team in Silicon Valley
Apex Administrative Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in San Jose, CA. In this full-time role, you will serve as the backbone of our daily operations, ensuring seamless data management and exceptional office coordination. If you have a knack for data entry and a passion for supporting a fast-paced corporate environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a modern, collaborative office located in the heart of San Jose.
- Opportunities for professional growth and career advancement.
- Supportive and inclusive company culture.
Key Duties
- Perform accurate and high-volume data entry tasks, ensuring all information is logged into our CRM and databases without errors.
- Manage and organize physical and electronic filing systems to ensure records are easily accessible.
- Coordinate internal meetings, schedule appointments, and manage executive calendars efficiently.
- Prepare and edit internal documents, reports, and correspondence with a focus on grammar and formatting.
- Act as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate team members.
- Assist in inventory management and supply ordering for the office.
- Support the finance team with basic invoice processing and expense tracking.
Requirements
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 1-2 years of experience in administrative support or data entry roles.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Exceptional attention to detail with the ability to spot errors in data entry.
- Strong organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Excellent verbal and written communication skills.
- Must be able to work full-time hours, Monday through Friday.
Responsibilities
- Perform accurate and high-volume data entry tasks, ensuring all information is logged into our CRM and databases without errors.
- Manage and organize physical and electronic filing systems to ensure records are easily accessible.
- Coordinate internal meetings, schedule appointments, and manage executive calendars efficiently.
- Prepare and edit internal documents, reports, and correspondence with a focus on grammar and formatting.
- Act as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate team members.
- Assist in inventory management and supply ordering for the office.
- Support the finance team with basic invoice processing and expense tracking.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 1-2 years of experience in administrative support or data entry roles.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Exceptional attention to detail with the ability to spot errors in data entry.
- Strong organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Excellent verbal and written communication skills.
- Must be able to work full-time hours, Monday through Friday.