Job Description
About Us:
Horizon Administrative Services is a dynamic, forward-thinking organization based in the heart of Boston. We pride ourselves on our professional culture and commitment to operational excellence. We are currently seeking a reliable and proactive Weekend Office Assistant to support our administrative team during Saturday and Sunday shifts.
In this role, you will be the first point of contact for our weekend visitors and play a key role in ensuring our office runs smoothly when the main team is offline. If you are detail-oriented, tech-savvy, and looking for a flexible weekend opportunity, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($20 - $25/hr).
- Flexible weekend schedule (Saturday & Sunday).
- Professional work environment in downtown Boston.
Responsibilities
- Reception Support: Manage the front desk, greet visitors warmly, and direct them to the appropriate personnel or departments.
- Mail & Communications: Sort and distribute incoming mail, packages, and courier deliveries; answer multi-line phones and take accurate messages.
- Administrative Tasks: Perform basic data entry, maintain digital filing systems, and assist with expense reports or basic scheduling.
- Facilities Management: Monitor office inventory, restock office supplies and pantry items, and ensure the common areas are clean and organized.
- Meeting Support: Set up conference rooms for weekend meetings, ensuring audio-visual equipment is functioning correctly.
- Project Assistance: Support the administrative team with ad-hoc projects or special weekend events as needed.
- Security & Access: Assist with visitor badges and ensure building security protocols are followed during non-business hours.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an office environment, reception, or administrative support role.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Interpersonal: Ability to work independently and collaboratively within a team.