Job Description
Are you a detail-oriented professional ready to make an immediate impact?
Horizon Business Group is seeking a highly organized and proactive Administrative Assistant to join our thriving team in Baltimore, MD. If you thrive in a fast-paced environment and have a passion for streamlining operations, we want to hear from you. This is an immediate hire opportunity with a competitive salary and a supportive culture.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. You will work closely with leadership to prioritize tasks, manage schedules, and coordinate complex projects. We value accuracy, reliability, and a proactive approach to problem-solving.
Why Join Us?
- Immediate start available.
- Competitive hourly rate ($18.00 - $25.00).
- Opportunity for professional growth within a dynamic organization.
- Collaborative and inclusive work environment.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars for executives, including scheduling meetings, coordinating travel arrangements, and sending calendar invitations.
- Document Control: Prepare, proofread, and edit correspondence, reports, memos, and presentations with a high degree of accuracy.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, screening phone calls and routing inquiries appropriately.
- Office Operations: Maintain office supplies inventory, coordinate facility maintenance, and manage incoming and outgoing mail.
- Data Management: Perform data entry, maintain digital filing systems, and ensure confidentiality of sensitive information.
- Event Coordination: Assist in planning and logistics for company events, meetings, and conferences.
- Project Support: Assist in the execution of special projects as directed by management.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree or Bachelor's degree in Business Administration preferred.
- Experience: 1-3 years of professional administrative experience required; experience in a corporate setting is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- Interpersonal: Ability to work independently as well as collaboratively within a team structure.