Job Description
Join a High-Impact Team in the Heart of Miami
We are seeking a detail-oriented and professional Weekend Administrative Assistant to join our growing operations team. If you are organized, efficient, and looking for a rewarding schedule that allows you to enjoy your weekdays off, we want to meet you.
In this role, you will play a crucial part in maintaining our office’s efficiency and professional image during our peak weekend operations. You will be the face of our company, ensuring our visitors and clients receive exceptional service while managing daily administrative tasks with precision.
Responsibilities
- Front Desk Management: Greet visitors and clients with a welcoming demeanor, answer multi-line phone systems, and manage incoming and outgoing mail.
- Scheduling & Coordination: Manage the calendar for department heads, coordinate weekend meetings, and schedule appointments with a high degree of accuracy.
- Office Administration: Handle data entry, maintain electronic and physical filing systems, and prepare reports or presentations as needed.
- Communication: Draft professional emails, memos, and correspondence on behalf of management, ensuring all communications are clear and timely.
- Vendor Coordination: Assist with processing invoices, ordering office supplies, and coordinating with external vendors for weekend events or maintenance.
- Record Keeping: Ensure compliance with company policies and maintain accurate records of all weekend activities and transactions.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative support role.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Schedule: Must be available to work a consistent weekend schedule, specifically Saturdays and Sundays.
- Skills: Excellent written and verbal communication skills; strong organizational and multitasking abilities.
- Attributes: Professional appearance, reliable, and able to work independently with minimal supervision.