Job Description
Join Oakland's dynamic team as a Local Administrative Assistant with immediate openings and flexible scheduling options! We're seeking a highly organized professional to support our city operations with exceptional administrative prowess. This urgent hire opportunity offers hybrid work arrangements and competitive benefits, including paid time off and professional development stipends. Be part of a mission-driven environment where your contributions directly impact community services.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and document management
- Coordinate community outreach events and maintain stakeholder databases
- Process administrative paperwork with precision and ensure compliance with city protocols
- Support department heads with calendar management and meeting preparation
- Handle confidential information with discretion and maintain secure record-keeping systems
- Collaborate cross-functionally to streamline administrative workflows
- Assist with onboarding processes for new administrative staff
Qualifications
- Minimum 2 years of administrative support experience in government or non-profit settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with flexible scheduling availability
- Knowledge of Oakland municipal processes preferred
- Associate's degree in Business Administration or related field