Job Description
We're urgently seeking a dynamic Local Administrative Assistant to join our Fresno team! This flexible schedule opportunity offers hybrid work arrangements (3 days in-office, 2 remote) with competitive benefits. If you're a proactive professional passionate about community service, we want you to apply immediately. Join us in shaping Fresno's administrative excellence while enjoying a balanced work-life schedule.
Responsibilities
- Manage municipal calendars, scheduling appointments, and coordinating meetings for department heads
- Process confidential documents, maintain digital filing systems, and ensure compliance with city regulations
- Serve as primary point of contact for public inquiries via phone, email, and in-person
- Prepare official correspondence, reports, and presentation materials using MS Office Suite
- Coordinate community outreach events and assist with grant application processes
- Track departmental budgets, process invoices, and reconcile expense reports
- Support onboarding processes for new administrative staff
Qualifications
- Minimum 2 years administrative experience in municipal or public sector setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Valid California Driver's License and reliable transportation
- Ability to manage sensitive information with confidentiality
- Experience with scheduling software (e.g., Calendly, Doodle)
- Associate's degree in Business Administration or related field preferred