Job Description
Join our dynamic team at the City of Tucson! We're seeking a highly motivated Local Administrative Assistant to support our community-focused initiatives. This urgent opening offers immediate employment for a detail-oriented professional who thrives in fast-paced environments. Enjoy competitive benefits, professional growth opportunities, and the chance to make a tangible impact in our vibrant city.
Our ideal candidate will provide essential administrative support to department heads, ensuring seamless operations and exceptional service to Tucson residents. If you're passionate about public service and possess strong organizational skills, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department leadership
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Handle incoming communications via phone, email, and in-person with professionalism
- Process invoices, purchase orders, and maintain accurate financial records
- Coordinate special events and community outreach programs
- Utilize Microsoft Office Suite for data management and report generation
- Serve as primary liaison between departments and external stakeholders
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in a public/government setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to handle sensitive information with discretion and confidentiality
- Strong written and verbal communication skills
- Valid Arizona driver's license (required for occasional errands)