Job Description
Join our dynamic team as an Administrative Assistant in the heart of San Jose! We're seeking motivated individuals with no prior experience to support our city operations. Enjoy a flexible schedule while gaining valuable administrative skills in a supportive environment. Perfect for career starters or those seeking work-life balance.
Why Join Us?
- Competitive hourly pay + benefits
- Hybrid work options available
- Comprehensive training program
- Opportunities for advancement
- Make a direct impact on our community
Responsibilities
- Manage department calendars and coordinate appointments
- Process incoming/outgoing correspondence and documents
- Assist with data entry and record maintenance
- Support event planning and meeting logistics
- Handle customer inquiries with professionalism
- Maintain office supplies inventory
- Prepare routine reports and presentations
- Collaborate with cross-functional teams
Qualifications
- High school diploma or equivalent required
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask in a fast-paced environment
- Excellent attention to detail and organizational skills
- Customer service mindset with problem-solving abilities
- Reliable transportation to downtown San Jose
- Willingness to learn new systems and procedures