Job Description
We're urgently seeking a detail-oriented Local Administrative Assistant to join our dynamic team in Oakland, CA. This flexible-schedule role is perfect for organized professionals who thrive in fast-paced environments. Enjoy hybrid work options and competitive benefits while supporting our city operations with excellence. Apply today to start immediately!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Process invoices, expense reports, and financial documentation
- Coordinate local meetings and events across Oakland locations
- Maintain digital and physical filing systems with precision
- Serve as primary point of contact for internal and external stakeholders
- Prepare reports, correspondence, and presentation materials
- Assist with vendor coordination and procurement processes
Qualifications
- 2+ years administrative experience in municipal/local government setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with office management software (e.g., SAP, Oracle)
- Valid California driver's license preferred