Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in public service! We're seeking motivated individuals with no prior experience to provide essential support operations in our Oakland-based office. This immediate opportunity offers comprehensive training and a collaborative environment where you'll develop valuable administrative skills while serving our diverse community. Perfect for career changers or recent graduates, this role is your gateway to long-term professional growth in local government support.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain accurate filing systems and digital record-keeping databases
- Assist with document preparation, copying, and distribution
- Support departmental projects with data entry and report compilation
- Coordinate office supplies inventory and procurement processes
- Facilitate cross-departmental communication and task delegation
Qualifications
- High school diploma or equivalent (college preferred but not required)
- No prior experience necessary - comprehensive training provided
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Customer service mindset with cultural sensitivity
- Reliable transportation to downtown Oakland office