Job Description
Join our dynamic team at Metropolis Solutions Inc. as an Office Assistant! We're urgently seeking a proactive professional to support our Philadelphia office operations. This is a fantastic opportunity to grow your administrative career in a fast-paced environment with competitive benefits and a collaborative culture.
As an integral part of our administrative backbone, you'll ensure seamless office operations while supporting executives and staff across departments. We value initiative, reliability, and exceptional organizational skills. If you thrive in detail-oriented roles and enjoy creating efficient workflows, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming/outgoing correspondence and maintain digital filing systems
- Supervise office inventory, procurement of supplies, and vendor relationships
- Provide frontline support for visitors and manage multi-line phone systems
- Assist with onboarding new hires and coordinate office events
- Prepare reports, presentations, and confidential documentation
- Support HR initiatives including benefits administration and record-keeping
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office support or administrative roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with strict deadlines
- Experience with office equipment (copiers, scanners, phone systems)
- High attention to detail and confidentiality standards
- Philadelphia PA residency preferred