Job Description
Join our dynamic team at Innovate Solutions Inc. in San Jose as a part-time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to support our daily operations in a fast-paced tech environment. Enjoy competitive compensation, modern amenities, and a supportive culture that values work-life balance. This role offers daytime, evening, or hybrid scheduling flexibility to accommodate your lifestyle. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, apply today to become an integral part of our Silicon Valley success story!
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with office supply inventory management and procurement
- Support onboarding processes for new team members
- Coordinate office events and team-building activities
- Perform data entry and generate routine reports using MS Office Suite
Qualifications
- Minimum 2 years of office administration or executive assistant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to work between 20-30 hours per week with variable scheduling
- Associate degree or equivalent professional certification preferred
- Experience with CRM systems (e.g., Salesforce) is a plus