Job Description
Join Our Dynamic Team Immediately! The City of Philadelphia is urgently seeking a Local Administrative Assistant to support our community-focused initiatives. This flexible-schedule role offers the opportunity to make a tangible impact while enjoying work-life balance. Ideal for organized professionals who thrive in fast-paced environments, you'll be the backbone of daily operations with competitive compensation and growth opportunities. Apply today to start your rewarding career in public service!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings with diverse stakeholders
- Handle confidential documents, maintain accurate filing systems, and ensure data integrity
- Process incoming communications, including emails, calls, and correspondence with professionalism
- Assist with event coordination, logistics planning, and community outreach activities
- Prepare reports, presentations, and official documentation using Microsoft Office Suite
- Support departmental budget tracking and procurement processes
- Act as primary liaison between community members and internal departments
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience in local government or community organizations
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with confidential information handling and HIPAA/GDPR compliance
- Ability to adapt to flexible schedules including occasional evenings/weekends
- Valid Pennsylvania driver's license required for occasional travel