Job Description
Join Milwaukee's dynamic city government as an Administrative Assistant in our fast-paced public services division. We're seeking a detail-oriented professional to support critical operations and ensure seamless departmental workflows. This urgent opening offers immediate start for candidates ready to make an impact in our community.
Why Apply?
• Competitive salary with comprehensive benefits
• Opportunity for career growth within municipal government
• Supportive team environment with flexible scheduling options
• Direct contribution to Milwaukee's public service excellence
Responsibilities
- Manage calendars, appointments, and travel arrangements for department leadership
- Prepare, edit, and distribute confidential correspondence and reports
- Coordinate meeting logistics including venue setup, materials, and minutes
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, purchase orders, and expense reports with financial accuracy
- Serve as primary point of contact for internal and external stakeholder communications
- Support departmental projects through data compilation and presentation preparation
Qualifications
- Minimum 2 years administrative support experience in professional setting
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- High attention to detail with error-free documentation standards
- Ability to handle sensitive information with discretion and professionalism
- Valid Wisconsin driver's license required for occasional inter-department travel