Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with flexible scheduling options! This role is perfect for motivated individuals seeking to launch their career in local government administration. You'll provide essential support to department heads while gaining hands-on experience in public sector operations. Our collaborative environment offers growth opportunities and competitive benefits.
We value work-life balance, offering flexible hours including part-time and hybrid options. As a key team member, you'll help maintain efficient workflows and contribute to Portland's vibrant community services.
Responsibilities
- Manage department calendars and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality
- Assist with procurement processes and inventory management
- Support event coordination for community outreach programs
- Perform data entry and basic bookkeeping tasks
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent (college preferred)
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus
- Flexibility to adapt to changing priorities
- Valid Oregon driver's license (for occasional errands)