Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with a flexible schedule! This is your opportunity to launch a rewarding career in public service while supporting the vibrant community of San Francisco. We offer a supportive environment where you'll gain hands-on experience in municipal operations, develop professional skills, and make a tangible impact. Perfect for students or career-changers seeking work-life balance, this role combines meaningful responsibilities with adaptable hours to fit your lifestyle.
Responsibilities
- Manage departmental calendars and schedule appointments for staff and public inquiries
- Process and maintain accurate digital/physical records using city databases
- Coordinate office logistics including supply inventory, mail distribution, and meeting setups
- Assist with document preparation, formatting, and distribution per department protocols
- Handle incoming communications (calls, emails, visitors) with professionalism and discretion
- Support event coordination for community outreach programs
- Perform data entry and generate routine reports for leadership review
Qualifications
- High school diploma or equivalent; college coursework preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Customer-service oriented demeanor
- Flexibility to adapt to changing priorities
- Valid California driver's license (if applicable to department needs)