Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact in Indianapolis! We're seeking a highly organized professional to support critical municipal operations with urgency and precision. This is your chance to advance your career in public service while contributing to the heart of Indiana's capital. Immediate hiring status means we need you onboard quickly – apply today to secure your spot!
Responsibilities
- Coordinate office operations including scheduling, correspondence, and record management
- Manage confidential documents with strict adherence to compliance protocols
- Support department heads with executive-level administrative tasks
- Facilitate cross-departmental communications and meeting coordination
- Handle vendor relationships and procurement processes
- Utilize municipal software systems for data entry and reporting
- Provide exceptional citizen support via phone and in-person inquiries
Qualifications
- Minimum 2 years of administrative experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage confidential information with discretion
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly)
- Ability to prioritize tasks in fast-paced environments
- High school diploma required; associate's degree preferred