Job Description
Join our dynamic team at Oakland Administrative Solutions! We're urgently seeking a highly organized Administrative Assistant to support our operations in Oakland, CA. This full-time role offers exceptional flexibility, allowing you to balance work and life while making a significant impact. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to shine.
We provide competitive compensation, comprehensive benefits, and a supportive culture that values growth. Apply now to become part of our mission to deliver exceptional administrative services across California and Pennsylvania.
Responsibilities
- Manage calendars, schedule meetings, and coordinate logistics for department heads
- Handle incoming communications, including emails, calls, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare reports, presentations, and documents using Microsoft Office Suite
- Coordinate office operations, including supply inventory and vendor relationships
- Support onboarding processes and training for new administrative staff
- Assist with cross-departmental projects requiring administrative coordination
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage deadlines in a flexible environment
- Experience with scheduling software and office management systems
- Valid driver's license (for occasional local errands)