Job Description
We're urgently seeking a dynamic Administrative Assistant to join our thriving downtown Chicago team! This immediate-hire position offers a competitive salary and benefits package in a fast-paced corporate environment. If you're a detail-oriented professional with exceptional organizational skills and a passion for supporting executive operations, we want to hear from you. Start your rewarding career with us today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and mail with professionalism
- Prepare and edit correspondence, reports, and presentation materials
- Maintain digital and physical filing systems for confidential documents
- Coordinate office operations, including supply inventory and vendor management
- Support event planning and meeting logistics for internal teams
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong time management and multitasking abilities
- Discretion and confidentiality handling sensitive information
- Experience with calendar management and scheduling tools
- Ability to work independently with minimal supervision