Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently hiring a detail-oriented professional to support our executive operations with a flexible schedule. This is a fantastic opportunity for someone who thrives in fast-paced environments and values work-life balance. Enjoy hybrid work options and competitive benefits while making a tangible impact on our organization's success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional reports, presentations, and communications
- Coordinate departmental meetings, take minutes, and follow up on action items
- Oversee office supplies inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and financial documentation accurately
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Discretion and ability to handle confidential information
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- Flexibility to work hybrid schedule with core hours in-office