Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our Chicago operations! We're seeking a highly organized professional to manage daily office functions, support executive teams, and ensure seamless operations in a fast-paced environment. This full-time, immediate-hiring opportunity offers competitive compensation and career growth within a leading regional firm. If you excel in multitasking and thrive in collaborative settings, apply now to make an immediate impact!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support HR functions onboarding new hires and processing payroll documentation
- Organize digital and physical filing systems with meticulous attention to detail
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict deadlines
- Discretion handling confidential information and sensitive matters
- Proven problem-solving skills with a customer-service mindset
- Valid Illinois driver's license preferred for occasional errands