Job Description
Join our dynamic team in downtown Chicago as an Office Assistant! We're seeking a highly organized professional to provide essential administrative support across all departments. This immediate hire opportunity offers competitive compensation and a collaborative work environment. If you're a detail-oriented multitasker with exceptional communication skills, we encourage you to apply today.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence
- Coordinate calendars, schedule meetings, and arrange travel arrangements
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and vendor payments
- Order office supplies and manage inventory control
- Support HR functions including onboarding and documentation
- Assist with special projects and event coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability
- Valid Illinois driver's license (if required for errands)