Job Description
We are seeking a highly organized and professional Receptionist to join our dynamic team in New York City. This is an Immediate Hire opportunity for a dedicated individual who thrives in a fast-paced environment and wants to make a significant impact as the first point of contact for our clients and partners.
As the face of Apex Executive Services, you will manage our front desk operations with grace and efficiency, ensuring a welcoming atmosphere for all visitors while handling a wide range of administrative tasks to support our executive team.
Responsibilities
- Manage the front desk reception area, ensuring a professional and welcoming environment for all visitors and clients.
- Answer and route incoming calls with exceptional phone etiquette, screening and transferring inquiries promptly.
- Handle incoming and outgoing mail, packages, and courier services with accuracy and attention to detail.
- Perform general clerical duties including filing, data entry, and maintaining office supply inventory.
- Schedule appointments and manage calendars for senior management using digital tools.
- Assist with basic accounting tasks such as expense reporting and invoice processing.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience (1-2 years minimum) in a receptionist or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision in a busy office setting.