Job Description
Welcome to Apex Executive Services. We are a dynamic organization seeking a highly organized and proactive Office Assistant to join our Denver team. If you are looking for an immediate opportunity to make an impact in a professional environment, this is the role for you.
As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient administrative workflows. We pride ourselves on our collaborative culture and offer a competitive benefits package for the right candidate.
Responsibilities
- Manage incoming calls and route inquiries to the appropriate departments or staff members professionally.
- Sort, distribute, and log incoming mail, packages, and deliveries on a daily basis.
- Maintain and update physical and digital filing systems to ensure records are easily retrievable.
- Prepare internal documents, reports, and presentations using Microsoft Office Suite.
- Schedule meetings, reserve conference rooms, and assist in coordinating travel arrangements for staff.
- Assist with data entry tasks, ensuring accuracy and integrity of company records.
- Order and manage office inventory, including supplies and equipment.
- Greet visitors and clients at the front desk with a welcoming demeanor.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is preferred.
- Minimum of 1-2 years of proven experience in an administrative support or reception role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Excellent verbal and written communication skills with a focus on professionalism.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Attention to detail and a high level of accuracy in data entry.
- Ability to work independently and as part of a team.