Job Description
Are you a motivated self-starter ready to make a lasting first impression? Horizon Office Solutions is seeking a dynamic, entry-level Receptionist to join our high-energy team in Phoenix, AZ. We pride ourselves on providing exceptional administrative support to our clients, and we are looking for a friendly face to represent our brand at the front desk.
In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. We offer competitive pay, comprehensive benefits, and a clear path for career advancement. If you are organized, tech-savvy, and eager to learn, we want to hear from you!
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00)
- Health, dental, and vision insurance
- Paid time off and holiday pay
- Professional development opportunities
- A collaborative and supportive work culture
Responsibilities
- Front Desk Management: Greet and welcome visitors with a warm demeanor, direct them appropriately, and manage the reception area to ensure it remains tidy and professional.
- Communication: Answer and route incoming phone calls in a timely and courteous manner, taking detailed messages when necessary.
- Calendar Management: Schedule and coordinate meetings, appointments, and conference room bookings using digital scheduling tools.
- Mail & Logistics: Sort and distribute incoming mail and packages efficiently; handle outgoing mail and courier services as required.
- Administrative Support: Assist with data entry, file management, and preparing basic documents or presentations.
- Customer Service: Address inquiries from clients and employees professionally, escalating complex issues to the appropriate manager.
Qualifications
- Education: High school diploma or equivalent (GED) required; some college or vocational training in office administration is a plus.
- Experience: Previous experience as a receptionist or in a customer service role is preferred, but we are happy to train motivated entry-level candidates.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Personality: A friendly, approachable, and professional attitude is essential.