Job Description
Are you an organized professional looking for a flexible part-time opportunity in the heart of San Francisco? Pacific Heights Administrative Services is seeking a dedicated Office Assistant and Data Entry Specialist to join our dynamic team. This role offers the perfect balance of administrative support and technical data management, ideal for someone who thrives in a fast-paced environment.
We are looking for a detail-oriented individual who can ensure our daily operations run smoothly while maintaining high standards of accuracy in our data management systems. If you have a knack for organization and possess strong data entry skills, we want to hear from you!
Responsibilities
- Accurate Data Entry: Input, verify, and maintain accurate records in our database and CRM systems with a focus on speed and precision.
- Office Management: Manage incoming correspondence, answer phones professionally, and direct inquiries to the appropriate team members.
- Document Management: Organize, file, and digitize physical documents to ensure easy retrieval and compliance with company policies.
- Scheduling Support: Assist in scheduling appointments and coordinating meetings for executive staff, including sending calendar invites and preparing agendas.
- Inventory Control: Monitor office supplies and place orders to ensure the office is fully stocked.
- Customer Support: Provide exceptional service to clients and visitors, addressing their needs with a professional and welcoming demeanor.
Qualifications
- Experience: Previous experience as an Office Assistant, Administrative Assistant, or Data Entry Clerk is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with data entry software.
- Typing Speed: Proven typing speed of 45+ WPM with high accuracy (min 98% accuracy rate).
- Attention to Detail: Ability to spot errors and rectify them quickly without compromising speed.
- Communication: Excellent verbal and written communication skills, with a professional phone manner.
- Education: High School Diploma or equivalent required; Associate’s degree in Business Administration is a plus.