Job Description
Join our dynamic team at Pacific Business Solutions, a leading firm in Long Beach's thriving business district. We're seeking a polished Receptionist to serve as the first point of contact for our diverse clientele. This role offers growth opportunities in a collaborative environment with competitive benefits and professional development.
Our ideal candidate embodies professionalism, exceptional communication skills, and a proactive approach to office operations. You'll support executive teams across multiple departments while maintaining a welcoming atmosphere in our modern downtown office.
Responsibilities
- Manage incoming calls, emails, and visitors with exceptional professionalism
- Coordinate office calendars, scheduling meetings, and travel arrangements
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Maintain digital filing systems and document management protocols
- Assist with onboarding new employees and orientation processes
- Support administrative tasks including data entry and report generation
- Collaborate with vendors for facility maintenance and service coordination
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Strong organizational skills with attention to detail
- Professional demeanor with customer service focus
- Experience with scheduling software (e.g., Calendly, Doodle)
- High school diploma or equivalent required