Job Description
Join our vibrant team in Oakland as the first point of contact for our clients and partners. We're seeking a polished Receptionist to deliver exceptional administrative support in a fast-paced corporate environment. If you thrive on multitasking, possess exceptional communication skills, and want to be the welcoming face of our growing company, we encourage you to apply. Enjoy competitive benefits, professional growth opportunities, and a collaborative workplace culture.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Coordinate calendar management, meeting scheduling, and travel arrangements for executive team
- Process incoming/outgoing mail, shipments, and office supply inventory
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding coordination, badge issuance, and visitor badge preparation
- Support HR and administrative projects including document preparation and data entry
- Collaborate with team members to ensure seamless office operations and event support
Qualifications
- Minimum 2 years professional receptionist or front desk experience in corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in high-pressure situations with poise and professionalism
- Strong organizational skills with attention to detail and time management
- Knowledge of basic office equipment (copiers, scanners, phone systems)
- Proven ability to maintain confidentiality and handle sensitive information
- Associates degree or equivalent administrative certification preferred