Job Description
Join our dynamic team at Coastal Business Solutions Inc. as an Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to support our Long Beach office with exceptional organizational skills and a proactive attitude. This is an immediate opportunity to grow your career in a supportive environment where your contributions directly impact our success. Enjoy flexible hours while making a real difference in a thriving coastal community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous accuracy
- Process expense reports, invoices, and purchase orders efficiently
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for company initiatives
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize deadlines in a fast-paced environment
- Professional demeanor with excellent customer service orientation
- Associate's degree or equivalent certification preferred