Job Description
Welcome to Apex Administrative Solutions, where excellence meets opportunity. We are currently seeking a highly organized and proactive Receptionist to join our dynamic team in Detroit, Michigan.
We are immediately hiring for this full-time position, offering a chance to become the first point of contact for our valued clients and partners. If you excel in a fast-paced environment and have a passion for exceptional customer service, we want to hear from you.
Join us and take the next step in your career with a company that values your contributions and offers a supportive, modern work culture.
Responsibilities
- Front Desk Operations: Serve as the primary point of contact for visitors, clients, and vendors, ensuring a welcoming and professional first impression at all times.
- Communication Management: Handle incoming and outgoing calls with a professional and friendly demeanor, transferring messages accurately and managing the company switchboard efficiently.
- Administrative Coordination: Perform general office duties including mail sorting, data entry, filing, and maintaining the reception area to ensure optimal organization.
- Scheduling & Meetings: Manage calendars, schedule appointments, and coordinate meetings, including room setup and equipment preparation.
- Client Relations: Assist visitors with directions and inquiries, while managing internal inquiries in a timely manner to ensure smooth workflow.
- Inventory Oversight: Monitor office supply levels and place orders as needed to ensure the reception area and common areas are fully stocked.
Qualifications
- Education: High school diploma or GED required; associate degree or business certification is a plus.
- Experience: Minimum of 1-2 years of professional receptionist or administrative experience preferred.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with modern phone systems (e.g., Avaya, RingCentral) is essential.
- Communication Skills: Exceptional verbal and written communication skills with a professional, friendly demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.
- Reliability: Punctual, professional appearance, and a strong work ethic suitable for full-time employment.