Job Description
Join Our Team as a Part-Time Receptionist & Data Entry Specialist
Are you an organized professional looking for a flexible opportunity in the heart of Silicon Valley? Horizon Administrative Group is seeking a detail-oriented individual to join our dynamic team. In this hybrid role, you will serve as the first point of contact for our clients while ensuring our internal databases remain accurate and up-to-date.
We pride ourselves on providing exceptional administrative support and value employees who can multitask efficiently. If you have a knack for data entry and a friendly demeanor, we want to meet you.
Responsibilities
- Front Desk Operations: Greet visitors warmly, answer multi-line phone systems professionally, and route calls to the appropriate departments.
- Data Entry Management: Accurately input, update, and maintain customer records, invoices, and employee data into our CRM and database systems.
- Administrative Support: Handle incoming and outgoing mail, manage office supplies, and prepare meeting rooms for client visits.
- Record Keeping: Organize physical and digital files to ensure easy retrieval of information and maintain confidentiality.
- Scheduling: Assist in scheduling appointments and coordinating calendars for team members.
Qualifications
- Experience: Previous experience in a receptionist or data entry role is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with data entry software.
- Education: High school diploma or equivalent required.
- Communication: Excellent verbal and written communication skills with a customer-first attitude.
- Attention to Detail: Strong ability to spot errors and maintain high data accuracy.