Job Description
Are you an organized professional with a keen eye for detail? Apex Administrative Solutions is seeking a highly skilled Part-Time Receptionist and Data Entry Specialist to join our dynamic team in the heart of New York City. In this role, you will be the first point of contact for our clients and partners, ensuring smooth front-desk operations while maintaining the integrity of our digital databases. If you thrive in a fast-paced environment and excel at balancing administrative tasks with customer service, we want to hear from you.
We offer a competitive hourly rate, a flexible schedule, and a collaborative work environment. If you are ready to advance your career in administrative support, apply today.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage incoming calls, and direct inquiries to the appropriate team members professionally.
- Data Entry & Management: Accurately input, update, and maintain sensitive company data into our CRM and Excel spreadsheets with a focus on high-speed typing and zero errors.
- Document Management: Organize, scan, and file physical and digital documents, ensuring confidentiality and easy retrieval.
- Communication: Serve as the primary liaison between departments, providing clear and timely updates regarding schedules and appointments.
- Inventory Control: Assist in tracking office supplies and ordering materials as needed to keep operations running efficiently.
- Calendar Management: Coordinate and schedule meetings, ensuring all logistics are handled seamlessly.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or data entry role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic computer navigation.
- Typing: High typing speed (45+ WPM) with exceptional accuracy.
- Education: High School Diploma or GED required; Associate’s degree or certification in office administration is a plus.
- Attributes: Strong interpersonal skills, attention to detail, and the ability to multitask in a busy office setting.
- Availability: Must be available to work 20-25 hours per week, including some evenings or weekends.