Job Description
Join a dynamic team in the heart of Orlando as our next Administrative Assistant & Data Entry Specialist. Apex Administrative Solutions is seeking a highly organized and detail-oriented professional to manage our daily operations. In this role, you will be the gatekeeper of our information, ensuring that data entry tasks are completed with precision and that our administrative processes run efficiently.
We offer a competitive salary, a collaborative work environment, and opportunities for growth. If you excel at multitasking and have a passion for keeping offices running smoothly, we encourage you to apply.
Responsibilities
- Execute high-volume data entry tasks with 99% accuracy, ensuring all digital and physical records are current and organized.
- Manage incoming and outgoing communications, including email correspondence, phone calls, and mail distribution.
- Schedule and coordinate appointments, meetings, and travel arrangements for department leadership.
- Prepare, compile, and sort documents for processing, maintaining strict confidentiality regarding sensitive data.
- Create and maintain spreadsheets, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
- Assist with inventory management and the procurement of office supplies to ensure a fully stocked workspace.
- Provide general office support, including greeting visitors and maintaining a professional reception area.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of experience in administrative support, data entry, or office management.
- Proven typing speed of 45+ WPM with exceptional attention to detail.
- Advanced proficiency in Microsoft Office Suite, particularly Excel (formulas, formatting, data management).
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
- Excellent verbal and written communication skills with a professional and polished demeanor.
- Ability to work independently with minimal supervision.