Job Description
Join Our Dynamic Team in Phoenix, AZ
Are you a detail-oriented professional seeking a flexible part-time opportunity? Apex Corporate Services is looking for a dedicated Office Assistant to support our growing operations. We pride ourselves on a collaborative culture and offer a competitive hourly rate for the right candidate.
In this role, you will be the face of our office, ensuring smooth daily operations and providing exceptional support to our management team. If you thrive in a fast-paced environment and possess strong organizational skills, we want to hear from you.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and mail with professionalism and efficiency.
- Administrative Support: Prepare and distribute meeting agendas, take minutes, and organize meeting rooms.
- Data Management: Maintain accurate digital and physical filing systems, including document scanning and archiving.
- Calendar Management: Assist in scheduling appointments, meetings, and travel arrangements for staff.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure seamless operations.
- Customer Service: Greet visitors and clients at the front desk, directing them to the appropriate personnel.
- General Support: Perform other ad-hoc administrative tasks to support the wider team.
Qualifications
- Experience: Minimum of 1-2 years of experience in an office or administrative setting.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to manage multiple priorities effectively.
- Reliability: Punctual, dependable, and able to work independently with minimal supervision.