Job Description
Are you a highly organized professional seeking a dynamic role in a thriving corporate environment? Pacific Heights Consulting is currently seeking a dedicated Executive & Administrative Assistant to join our Oakland team. We are looking for a proactive individual who thrives in a fast-paced setting and possesses the strategic mindset to support senior leadership effectively.
In this pivotal position, you will serve as the gatekeeper to our executive team, managing complex calendars, coordinating high-level travel, and ensuring seamless communication across departments. If you are detail-oriented, resourceful, and ready to elevate our office operations, we want to hear from you.
Why Join Us?
We offer a competitive salary package, comprehensive health benefits, and a collaborative culture that values innovation and employee growth.
Responsibilities
- Calendar & Scheduling: Manage and prioritize a high-volume calendar, scheduling meetings, appointments, and conference calls with precision and discretion.
- Travel Coordination: Plan and arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Document Management: Prepare, edit, and distribute professional correspondence, reports, and presentations with a focus on quality and formatting.
- Meeting Support: Attend meetings, take detailed minutes, and distribute action items to ensure accountability and follow-through.
- Communication Liaison: Act as the primary point of contact for internal and external stakeholders, filtering information and escalating urgent matters.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and assist with special projects as needed.
Qualifications
- Experience: Minimum of 3-5 years of experience in an executive administrative or assistant role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional and polished tone.
- Organization: Proven ability to manage multiple priorities and deadlines simultaneously without compromising quality.
- Discretion: Ability to handle sensitive information with the highest level of confidentiality.
- Adaptability: Willingness to adapt to changing priorities and take initiative in problem-solving.