Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Atlanta, Georgia. In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow management. If you excel in fast-paced environments and have a keen eye for detail, we want to meet you.
At Apex Professional Solutions, we value innovation, integrity, and excellence. As an Administrative Assistant, you will have the opportunity to work with cross-functional teams and contribute to projects that drive our company forward. We offer a competitive benefits package, including health insurance, 401(k) matching, and professional development opportunities.
Responsibilities
- Manage and schedule executive calendars, including meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports using Microsoft Office Suite and CRM software.
- Organize and maintain physical and digital filing systems to ensure easy information retrieval.
- Screen and direct incoming calls and emails, responding to inquiries promptly and professionally.
- Coordinate office events, meetings, and vendor logistics to ensure seamless operations.
- Assist with basic bookkeeping tasks, such as expense reports and invoice processing.
- Perform data entry and maintain accurate records for the finance and operations departments.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Excellent time management and organizational abilities with the capacity to prioritize multiple tasks.
- Attention to detail and problem-solving skills.
- Ability to work independently with minimal supervision.