Job Description
We are seeking a detail-oriented Office Assistant to join our dynamic team in San Jose. If you have a knack for data accuracy and enjoy a fast-paced, professional environment, we want to hear from you.
Why Join Apex Administrative Services?
This is a fantastic opportunity to gain hands-on experience in administrative operations while enjoying a flexible schedule. We pride ourselves on a supportive culture and offer competitive pay for talented individuals looking to grow their career.
Responsibilities
- Perform high-speed, high-accuracy data entry into our CRM and Excel spreadsheets.
- Manage incoming and outgoing mail, including sorting, scanning, and distribution.
- Assist with scheduling appointments and managing calendars for senior management.
- Maintain office supplies inventory and place orders as needed.
- Provide exceptional customer service via phone and email inquiries.
- Prepare basic reports and presentations using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent required.
- Proven experience in data entry and general office administration.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Fast and accurate typing skills (35+ WPM).
- Strong organizational and time-management abilities.
- Ability to work independently and collaboratively in a team setting.