Job Description
Are you a meticulous professional ready to make an impact? Pinnacle Administrative Solutions is seeking a dedicated Part-Time Office Assistant to join our dynamic team in San Jose, CA.
In this role, you will be the backbone of our daily operations, ensuring smooth office flow and maintaining accurate digital records. If you excel at organization and have a passion for data integrity, we want to hear from you.
Responsibilities
- Execute high-volume data entry tasks with a focus on accuracy and speed, ensuring all digital records are up-to-date.
- Manage incoming and outgoing correspondence, including emails, faxes, and mail, with a professional tone.
- Maintain and organize physical and digital filing systems for easy retrieval and compliance.
- Assist with scheduling appointments and coordinating meetings for the executive team.
- Perform light bookkeeping duties, including reconciling receipts and tracking expenses.
- Handle customer inquiries via phone and email, providing exceptional service.
Qualifications
- High school diploma or GED required; associate degree or certificate in Office Administration preferred.
- Proven experience in data entry and administrative support roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills a plus.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong attention to detail with the ability to detect errors in data.
- Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.