Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our executive team in Philadelphia. In this role, you will be the backbone of our operations, ensuring smooth workflow and facilitating seamless communication across departments. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
At Meridian Professional Services, we pride ourselves on fostering a culture of growth, integrity, and excellence. As part of our team, you will enjoy a collaborative atmosphere, competitive benefits, and opportunities for professional development.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
- Prepare, proofread, and distribute internal and external correspondence, including memos, emails, and reports.
- Process invoices, handle accounts payable and receivable, and assist with monthly budget tracking.
- Greet visitors and answer multi-line phones, directing inquiries to the appropriate personnel.
- Maintain and organize digital and physical filing systems to ensure easy accessibility of records.
- Assist in coordinating company events, team building activities, and client meetings.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Minimum of 2-3 years of proven experience as an Administrative Assistant or in an office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Ability to work independently with minimal supervision while maintaining a positive demeanor.