Job Description
Are you a highly organized professional seeking an immediate opportunity to make an impact? Apex Executive Services is currently hiring a Full-Time Administrative Assistant to support our growing operations in Fresno, California.
We pride ourselves on fostering a culture of excellence and efficiency. In this role, you will be the backbone of our office operations, ensuring seamless communication and logistical support for our executive team. If you are looking for a stable position with immediate start opportunities, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00).
- Immediate start date available.
- Professional and collaborative work environment.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, coordinate travel arrangements, and maintain appointment books for executives.
- Communication Management: Act as the primary point of contact, screening phone calls, managing incoming correspondence, and responding to inquiries promptly.
- Document Control: Prepare, edit, and format business documents, presentations, and reports using Microsoft Office Suite and Adobe Acrobat.
- Office Operations: Maintain an organized and efficient workspace, including inventory management for office supplies and equipment.
- Event Coordination: Assist in planning and executing company events, off-sites, and team-building activities.
- Data Entry: Accurately input and update data into various databases and CRM systems.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or executive support role.
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.
- Soft Skills: Exceptional attention to detail, strong written and verbal communication skills, and the ability to multitask in a fast-paced environment.
- Availability: Must be available to start immediately.