Job Description
Are you a detail-oriented professional looking for a flexible role in the heart of downtown Chicago? Innovate Chicago Group is seeking a dedicated Part-Time Office Assistant to join our dynamic team. We pride ourselves on our collaborative culture and efficiency, and we want you to be the face of our operations.
In this role, you will play a crucial role in keeping our office running smoothly. You will manage incoming communications, assist with administrative tasks, and support our leadership team with daily operations. If you are a proactive problem solver with a passion for organization, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and manage the reception area to ensure a professional first impression.
- Administrative Support: Handle email correspondence, draft memos, and prepare meeting agendas and minutes.
- Data Management: Maintain and update digital filing systems, databases, and spreadsheets with high accuracy.
- Inventory & Supplies: Monitor office supply levels, place orders for necessary materials, and conduct periodic audits.
- Event Coordination: Assist in planning and logistics for internal team events and client meetings.
- General Office Support: Sort and distribute mail, assist with payroll processing, and support other departments as needed.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Must be punctual, trustworthy, and able to work part-time hours (approx. 20-25 hours per week).