Job Description
Are you a highly organized professional seeking a flexible work-life balance in the historic city of Boston? Metropolis Financial Services is seeking a dedicated Part-Time Office Assistant to join our dynamic team. In this pivotal role, you will be the backbone of our daily operations, ensuring our administrative functions run smoothly while maintaining a welcoming environment for our valued clients and colleagues.
We are looking for an individual who thrives in a collaborative setting and possesses a keen eye for detail. As a member of our support staff, you will play a crucial role in enhancing our office efficiency and contributing to a positive company culture.
Why Join Us?
- Flexible part-time schedule (20-25 hours per week).
- Competitive hourly rate.
- Opportunity to gain diverse administrative experience.
- Supportive and professional work environment.
Responsibilities
- Manage the front desk reception area, greeting visitors warmly and directing inquiries to the appropriate staff members.
- Handle incoming calls and emails with professionalism, routing messages and taking accurate notes.
- Prepare, proofread, and distribute internal correspondence, reports, and memos.
- Maintain and organize both physical and digital filing systems to ensure easy access to records.
- Assist with data entry tasks, including updating databases and preparing spreadsheets.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Order and maintain office supplies and manage inventory levels.
Qualifications
- High school diploma or equivalent required; associate degree or relevant coursework is a plus.
- Proven experience in an administrative or office support role is preferred but not required.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Must be detail-oriented and able to work independently with minimal supervision.