Job Description
We are seeking a dedicated and organized Part-Time Office Assistant to join our team at Pacific Heights Office Services. If you thrive in a fast-paced environment and excel at managing administrative tasks, we want to hear from you.
In this role, you will play a vital role in ensuring our office runs smoothly. You will support our leadership team with daily operations, manage incoming communications, and maintain a welcoming atmosphere for our clients.
Why Join Us?
- Competitive hourly rate ($22 - $28 USD)
- Flexible scheduling to work around your life
- A supportive and collaborative team culture
- Opportunity for professional growth within the company
Responsibilities
- Manage incoming emails, phone calls, and mail with professionalism and efficiency.
- Coordinate and schedule meetings, appointments, and conference room bookings.
- Handle data entry tasks, maintain accurate digital and physical records, and update databases.
- Greet visitors and clients warmly, directing them to the appropriate person or department.
- Assist in preparing basic reports, presentations, and internal documents.
- Order and maintain office supplies to ensure the workspace is fully equipped.
- Support administrative projects and ad-hoc tasks as assigned by management.
Qualifications
- High School Diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Must be reliable, punctual, and detail-oriented.