Job Description
Are you an organized professional looking for a flexible opportunity in the heart of New York City? Apex Corporate Services is seeking a dedicated Part-Time Office Assistant to join our thriving team. In this role, you will play a vital role in ensuring our daily operations run smoothly and efficiently.
We are looking for a self-motivated individual who thrives in a fast-paced environment and possesses a keen eye for detail. If you have excellent communication skills and a passion for administrative excellence, we want to hear from you.
Responsibilities
- Manage incoming correspondence, emails, and phone calls with professionalism and efficiency.
- Coordinate schedules, arrange meetings, and handle travel logistics for team members.
- Maintain and organize physical and digital filing systems for accurate record-keeping.
- Assist with data entry tasks, including updating databases and preparing reports.
- Greet visitors and provide comprehensive administrative support at the front desk.
- Prepare meeting materials, take minutes, and ensure office supplies are well-stocked.
- Support various departments with ad-hoc projects and general office management duties.
Qualifications
- High school diploma or equivalent required; associate’s degree preferred.
- Minimum 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Reliable, punctual, and professional demeanor at all times.