Job Description
Join our dynamic team as a Part-Time Administrative Assistant at the City of Indianapolis! We're seeking a highly organized professional to provide essential support in our municipal operations. This immediate hire opportunity offers flexible hours and the chance to make a tangible impact in our community. If you thrive in fast-paced environments and excel at multitasking, apply today to become part of Indianapolis's public service excellence!
Responsibilities
- Manage calendars, coordinate appointments, and schedule meetings for department heads
- Handle incoming communications including emails, phone calls, and walk-in inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate digital and physical filing systems with confidential data
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Assist with event planning and logistics for community outreach programs
- Support budget tracking and expense report processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in government/nonprofit
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage confidential information with discretion
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Valid Indiana driver's license required