Job Description
Join the dynamic team at the City of Los Angeles as a Local Administrative Assistant in a vital public sector role. We offer a competitive salary package, comprehensive benefits, and a flexible schedule to support work-life balance. This position is ideal for detail-oriented professionals seeking to make a meaningful impact in our community while advancing their administrative career.
As a key member of our department, you'll support diverse operations including constituent services, records management, and interdepartmental coordination. We value initiative, cultural competence, and a passion for public service in our collaborative environment.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings with stakeholders
- Handle confidential records, documents, and sensitive information with discretion
- Process incoming communications including emails, phone calls, and correspondence
- Prepare and distribute official reports, presentations, and departmental communications
- Coordinate office operations including inventory management, supply ordering, and equipment maintenance
- Assist with budget tracking and expense report preparation
- Support constituent services by providing information and resolving inquiries
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in public/government sector preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience with office management systems and record-keeping protocols
- Flexible schedule availability including occasional evening/weekend events