Job Description
Join our dynamic team as an Entry-Level Local Administrative Assistant and kickstart your career in public service! We're seeking organized, tech-savvy individuals to support daily operations across city departments. This is an immediate opportunity for growth with comprehensive training and a collaborative environment.
As a key member of our administrative staff, you'll ensure seamless operations while developing professional skills in public sector workflows. We value initiative and offer clear pathways for advancement within municipal careers.
Responsibilities
- Manage calendars, schedule appointments, and coordinate department meetings
- Process incoming communications (calls, emails, mail) with professional etiquette
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with document preparation, formatting, and distribution using Microsoft Office Suite
- Support budget tracking and expense report processing
- Coordinate office supplies inventory and procurement
- Act as primary liaison between departments and external stakeholders
Qualifications
- High school diploma or equivalent (associate's degree preferred)
- 1-2 years administrative support experience or relevant internship
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)
- Proactive problem-solving mindset and adaptability