Job Description
Are you an organized, proactive professional looking for a meaningful role in Fresno?
Apex Administrative Solutions is seeking a detail-oriented Part-Time Administrative Assistant to join our growing team. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs smoothly and our team remains focused on what matters most.
We pride ourselves on a modern, fast-paced environment where your organizational skills will directly contribute to our success. If you excel at multitasking and thrive in a supportive atmosphere, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate conference rooms efficiently.
- Communication Hub: Handle incoming emails and phone calls with professionalism, acting as the first point of contact for clients and visitors.
- Office Operations: Maintain office supplies inventory, manage filing systems (both digital and physical), and ensure the workspace is organized and welcoming.
- Data Management: Perform accurate data entry, maintain spreadsheets, and prepare reports as requested by management.
- Event Coordination: Assist in planning and logistics for company events and team meetings.
- Administrative Support: Prepare correspondence, memos, and presentations using Microsoft Office Suite.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Interpersonal: Ability to work collaboratively with diverse teams and demonstrate a positive attitude.