Job Description
Join our vibrant Seattle team as an Office Assistant and become the backbone of our dynamic workspace! Pacific Northwest Solutions seeks a proactive professional to ensure seamless office operations while supporting our mission-driven culture. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities in one of America's most livable cities.
As the first point of contact for clients and visitors, you'll embody our commitment to excellence through exceptional administrative support. We value initiative, attention to detail, and a collaborative spirit. If you thrive in fast-paced environments and want to make tangible impact, apply today!
Responsibilities
- Manage office supply inventory and procurement processes
- Coordinate meeting logistics and calendar management for 15+ staff members
- Handle incoming communications (calls, emails, mail) with professional discretion
- Assist with document processing, filing, and digital record maintenance
- Support new employee onboarding through equipment setup and orientation
- Facilitate office equipment maintenance and vendor coordination
- Contribute to process improvement initiatives for administrative workflows
Qualifications
- Minimum 2 years of office administration experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello, or similar)
- Associate degree or equivalent combination of education and experience
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail